MINUTES OF THE WRAXALL & FAILAND PARISH COUNCIL MEETING HELD AT 7.30PM IN FAILAND VILLAGE HALL ON TUESDAY 8 MAY 2007

PRESENT – Cllrs. Ambrose, Mrs Shaw, Sage, Delmas & Law.

APOLOGIES – King, Sheppard & Mrs Moon District Cllrs. Cook & Roberts & Ruth Gofton NT.

IN ATTENDANCE – Sally Varley – Liaison Officer & Clerk.

PUBLIC – Phil Smith – Tyntesfield

39 All Councillors present signed Declaration of Acceptance of Office. Resolution passed to accept those not present to sign before the next meeting.

Cllr. Ambrose was proposed as Chairman by Cllr. Mrs Shaw and seconded by Cllr. Delmas. Cllr. Ambrose signed the Declaration of Acceptance of the office of Chairman.

Cllr King was proposed as Vice Chairman by Cllr. Ambrose and seconded by Cllr. Sage.

40 As so few Councillors were present it was decided to postpone the nomination of Councillors to Committees until the June meeting.

41 DECLARATIONS OF INTEREST – Nil

42 A motion was passed allowing the 2 District Councillors to attend and speak at our

Parish Council meetings whether they be open or closed.

43 MINUTES – The minutes of the Parish Council held 10 April were agreed and signed.

44 ISSUES –

a) NEED TO CO-OPT 3 PERSONS TO SERVE AS COUNCILLORS – This had been covered at the start when it was discussed that there were so few Cllrs. present or apologising. Need to co-opt before 22 June 2007.

b) AFFORDABLE HOUSING – We now have the results of the survey – 27. Clerk to ask ERHA for the numbers for Wraxall & Failand separately. Sites to be identified.

c) PARISH PLAN – Doug Macmillan had been asked for a report on progress but this had not been received. It was thought that £6000 would probably need to be raised to produce the plan.

d) PARISH VOICE – Neither Councillor who had attended the Parish Voice was present and no report had been received.

e) CROSS TREE SITE – Cllr. Ambrose stated that there was to be a meeting in Church on 9 May to give a report on progress.

f) TOWER HOUSE WOODS – A letter had been sent asking for the exact size of the plot. Mr Barrett had sent a fax stating that the site was 1.5 acres. As there were so few Councillors at the meeting it was decided to postpone the discussion on the possible purchase of the land.

g) TALKS – Cllr. Ambrose asked what the Councillors felt about having someone to give a talk say once every 3 months but not on PC meeting evenings. He suggested Tarmac, NSC re Rubbish & BIA. Cllrs were non-committal and felt that a decision should be held over until the June meeting.

h) STANDING ORDERS – Cllr. Ambrose suggested that discussions on Planning Applications should be restricted to 3 minutes. Cllrs. felt that this was not acceptable and that the 3 minutes should refer to PUBLIC speaking for or against the application as at NSC. Cllr. Ambrose’ suggestion to be tried for 3 months

45 PLANNING & ENVIRONMENT

a) APPLICATION 07/P/0865/F – Change of use of storage building into self contained holiday accommodation to include restoration and extensions to east, south & west elevations for Mr C Wait 3 Ferney Row Green Lane Failand

RECOMMENDATION – Approve.

b) APPLICATION – 07/P/0872/F – Erection of a single storey front extension. Erection of a single storey rear extension. Enlargement of existing rear first floor dormer. New window to side elevation. Erection of new gates and piers set back from front boundary for Mr & Mrs Vaughan 67 Clevedon Road, Failand

RECOMMENDATION – No objections.

c) APPLICATION 07/P/0941/F – Extend front & side gable roofs including raising the ridge height and form new dormer window for Mr D Paddock at Batsford Failand Lane, Failand. (Amendment to previously approved application 06/P/1303/F)

RECOMMENDATIONS – No objections.

d) APPLICATION 07/P/0981/TPO – Yew x 1 – fell, Monterey Cypress x 1 – fell for Ms H Van Hoeve Birdcombe Cottage, Stoney Steep, Wraxall. NO ACTION as the TPO is not being confirmed.

This decision was queried. Clerk to speak to D/Cllr Cook who was instrumental in getting the TPO put on the tree.

e) APPLICATION 07/P/0993/F – Erection of single storey link extension for Mr P Fox, Marshfield House, Horse Race Lane, Failand

RECOMMENDATION – Support, but there are concerns that the garage part of the smaller dwelling is not being used as a garage and may have been taken into living accommodation. Could enforcement please look into this before the decision is made.

f) APPLICATION 07/P/1003/F – Erection of 2 no. two storey extensions to existing offices for Coldharbour Systems Ltd. The Courtyard Wraxall Hill Wraxall.

RECOMMENDATION – Trees will have to come down to allow the build. There are no dimensions on the plans. Fire access and the overhang of the boundary should be considered. However, voting was for approval.

g) The Clerk reported on decisions made by North Somerset Council on Planning Applications previously considered by this Parish Council.

46 HIGHWAYS & TRANSPORTATION

a) There was a long discussion regarding the spoil from Rose Cottage which has been placed in the disused Quarry next to Rose Cottage and also of the raised Bus Stop which has been constructed in front of the Quarry.

47 PROW – A report of the meeting held 17 April 2007 was given by Cllr. Ambrose.

48 TYNTESFIELD – Nothing to report.

49 CORRESPONDENCE

a) CPRE - Cllr. Ambrose will attend the meeting at Cleeve.

b) STANDARDS COMMITTEE – TOWN/PARISH COUNCIL REPRESENTATIVES – Cllr. Ambrose name to be put forward. Cllrs. who were not present to be asked.

c) COUNCILLORS. SEMINAR – Cllr. Law will attend the seminar on 30 June at Peasedown St John, Bath.

50 MEETINGS

a) APM 26.4.2007. It was felt that the APM was very good but went on slightly too long. Discussion regarding how to get more flyers distributed in an effort to attract more attendees. Cllr. Delmas asked to find contacts on the Elms..

b) Town & Parish Development Control Workshop – 7 June New Council Chamber, Town

Hall WSM.

51 FINANCE

a) FIRST HALF YEAR’S PRECEPT RECEIVED.

b) ACCOUNTS FOR PAYMENT – AUTHORISED

Proposed by Cllr. Mrs Shaw, seconded by Cllr. Sage.

Chq No. Payee Details

1564	R I Sykes	Travel to Central Area re. Parish Voice	20.00
S/O	Mrs F Shattock	Salary – April	1043.91
1565	Friendship Office	Pentel Pen	1.99
1579	Western Newspapers (South) Ltd	Ad. Re APM	31.14
1580	ERC Cobb	Safety Reports – April	40.00
1581	Bentham Ltd	Printer Toner	45.01
1582	Mrs F Shattock	Reimburse – BT line rental & Bristol Phone Book £47.14. unpaid postage £1.23 Talk Talk calls £14.92	63.29
1582	Connaught	Emptying Dog Bins – March	20.09

c) Grant Payments – as per approved figures

1566	Failand Cricket Club	Grant	330.00
1567	Failand Village Hall	Grant	200.00
1568	MS Therapy	Grant	200.00
1569	Nailsea Community Transport	Grant	200.00
1570	National Trust – Tyntesfield	Grant	220.00
1571	St Mary’s CEVA School Portbury	Grant	150.00
1572	Wraxall Charities	Grant	200.00
1573	Wraxall CEVA School	Grant	330.00
1574	St Barts. Church Failand	Grant re Burial Ground	850.00
1575	St Barts. Church Failand	Grant re Loop System	850.00
1576	All Saints Church Wraxall	Grant re Burial Ground	850.00
1577	All Saints Church Wraxall	Grant re Churchyard Wall	850.00
1578	Toy Box Toddlers	Grant	150.00

52 CHAIRMANS URGENT ITEMS

Cllr. Ambrose wishes to hold a ‘Wine and twiglets’ evening for those Cllrs. who did not stand at the election. This could be sometime in June. A discussion ensued regarding suitable presents

PCAA – Following the talk given at the APM by Mrs Burn the Parish Council is being asked to join the association. Cllr. Delmas felt that we should attend one of their meetings before deciding and Cllr. Sage felt that no decision should be made until there were more Councillors present. To be on the Agenda for June.

Meeting closed at 9.40pm