MINUTES OF THE WRAXALL & FAILAND PARISH COUNCIL MEETING HELD IN FAILAND VILLAGE HALL 13 NOVEMBER 2007.
PRESENT – Cllrs. Ambrose, King, Sage, Law, Thompson, Mrs Moon, Mrs Shaw, Pitt, Sheppard, Smith & Delmas.
IN ATTENDANCE – District Cllrs. Roberts & Cook & Clerk.
APOLOGIES – Liaison Officer Sally Varley & PC Adam Clarke 2707.
PUBLIC – Seven.
DECLARATIONS OF INTEREST – 109 Second extra – Cllr. Sage - lives very near.
109g- Cllr. Pitt – His place of work. 115a Failand Cricket Club – Cllr. Sheppard – Member.
115a Failand Village Hall – Cllr. Mrs Shaw – Trustee. 115a
106 MINUTES – The minutes of the meeting held 9 October 2007 were agreed & signed.
PC Clarke 2707 had sent the following figures for October 2007 – 2 Criminal Damage, 1 House Burglary & 1 Assault.
a) TOWER
Ap
Rees.
b) UPDATE
AFFORDABLE HOUSING – Louise Davidson, formerly with NSC, now with ERHA. She asks to come to a PC meeting to
(re)introduce herself. Clerk to arrange.
c) PARISH
PLAN – This is progressing but slowly.
d) RISK ASSESSMENT – Cllrs. Delmas & Smith will bring consolidated figures to the December meeting.
e) CLOSURE OF LOCAL PO’s – Letter from Dick Whittington of Community Action read to Cllrs. It states that the next round of closures will not be considered until early next year. He will lend his support if Failand comes under threat.
f)
THE MEETING WAS CLOSED AT 7.50PM. MEETING OPENED AT 7.55PM.CLOSED AT 7.57 – OPENED AT 8PM
g) PREDISPOSITION & PREDETERMINATION –
Predisposition is where a Councillor holds a view in favour of or against an issue
but they have an open mind to the merits of the argument before they make the
final decision at the council meeting.
Predetermination is where a Councillor is closed to the merits of any arguments
relating to a particular issue and makes a decision at the council meeting on the
issue without taking them into account.
This impression can be created by, for example, quotes given in the press, stated
at meetings or written in correspondence.
Consequently their participation in a decision would risk it being ruled as invalid.
The Chairman asked whether the councillors were aware of the matter and
whether they felt able to debate and decide on the matter.
The Council had seen the newspaper articles but felt it needed more information
before it could make a decision.
D/Cllrs. explained that there is a proposal on this subject that’ All school transport
should be free’.
EXTRA ITEMS
APPLICATION 07/P/2724/F – Re-alignment of vehicular access to 3 properties together with partial demolition and rebuild/extension of boundary wall and landscaping for Mr M Aikens, Limekiln House, Portbury Lane, Wraxall.
RECOMMENDATION – Accept providing PROW re-alignment is approved.
APPLICATION 07/P/2747/F – Construction of additional dormer window to side elevation for Mr D Paddock, Batsford, Failand Lane, Failand.
RECOMMENDATION – Approve.
The next two items were discussed at the previous meeting and a recommendation given to North Somerset Council in respect of b).
a)
APPLICATION
07/P/2432/TPO – Oak x 1 – Fell – Land to the rear of 1 Sawyers Close, Wraxall.
The tree in question is on NSC ground and the
application is because it is felt that the roots may be undermining the
conservatory at 1, Sawyers Close. Cllr.
King was concerned regarding the possibility of the problem being with the
foundations of the conservatory or mine and other shafts in the area. However, it is now the subject of a 5 day
order.
b)
APPLICATION
07/P/2490/TPO – oak x 3 – 25% balanced crown reduction, crown lift to 3-4m over
road at 11 Manor Way, Failand for Rob Lee on behalf of Mrs Edis.
RECOMMENDATION – Support.
c) APPLICATION
07/P/2577/TPO – Oak x 2 – Crown lift to give 4m clearance for Mr R I Sykes,
Adjacent to 9 Manor Way, Failand.
RECOMMENDATION
– We support this application but would point out that the trees are on NSC
land. This application is to remove
branches of the trees which overhang the garden of No 9 and is to balance the
trees – the branches which are on the ‘road side’ have been damaged by
machinery going to a development site.
We wish to
point out that yesterday further damage was caused to the ‘road side’ part of
the trees.
INFORMATION ONLY
d)
APPLICATION
07/P/2618/F – Erection of a complete first floor level and roof extension,
single storey front and side extension, 1.7m high front boundary wall, parking
area, decking and internal alterations for Mr & Mrs J Bath at Hillside
House, Tickenham Hill, Tickenham.
INFORMATION ONLY
e)
APPLICATION
07/P/2624/F – Change of use from agriculture to siting of a mobile home,
erection of stable block and building for fish farming – containing preparation
room, fish rearing and storage area all to be in connection with Trout
Farm/mobile home (renewal of 99/0423) for Mrs L Waygood, Jacklands Fish Farm,
Jacklands Bridge, Clevedon Road, Tickenham.
f)
ENFORCEMENT – Gallop View Stables – Enforcement taken. File closed.
g)
APPEAL SITE
VISIT 6 Nov. 2007 – UPDATE – MANOR FARM, GREEN LANE, FAILAND – Amendment of conditions. Cllr.
Ambrose had attended and gave a brief report.
h) OUTCOME
OF APPEAL ON 45 CLEVEDON ROAD, FAILAND - Dismissed
i)
Clerk reported
on decisions made by North Somerset Council on applications previously considered
by this Parish Council.
110
HIGHWAYS
& TRANSPORTATION
a) TRADITIONAL
FINGER POSTS – WRAXALL - Cllr. Delmas had now had time to look for finger posts
in Wraxall and reported that the only one is in good condition. Clerk to report
back to David Bailey asking that the ones at the top and bottom of Belmont Hill
in Failand be washed and repainted.
b) Letter had
been received asking why no camera had been installed on the B3130 following
the completion of the Local Safety Scheme. Explained that the Camera Partnership
had not been satisfied with conditions.
These had now been rectified and a camera should soon be in place. However, this will be a mobile camera and so
will only be there as and when.
MEETING CLOSED 8.50PM.
Mention was made that motorists often went at speeds
of 40 – 50 in the area
around the
Battle Axes. Cllr. Ambrose suggested that any one, who wished to, could have
training to use a hand held speed gun. (There will have to be a minimum number
wishing to be involved in the scheme)
MEETING
OPENED AT 8.57PM.
D/Cllr. Cook said that if residents
wanted a Local Action Team to be set up he would advise.
Mention was then made re. Tesco lorries
parking in the ‘lay-by’ at the bottom of
Tower House Lane.
MEETING CLOSED AT 8.59PM. REOPENED AT 9PM.
.
111
PROW
MEETING
CLOSED 9.01PM
Dr Amos addressed the
Council re. PROW’s particularly over-cropping & ‘faults’.
Re. Over-cropping – It was thought that
the contractors had probably not been
given the correct information. It was
suggested that we should advise NSC that
we are going to pursue this. D/C Cook said that he would take it to NSC.
The Zoo Park is a more serious
matter. Closing F/P’s have to be
referred to Local
Access Forum.
MEETING
OPENED 9.18PM
b) MEETING OF
N.S. RAMBLERS (Cllrs. Sheppard & Delmas)
Cllr.
Sheppard then said that he would go and look at stiles at Noah’s Ark Farm and
report back to the Ramblers. NSC are
about to appoint an Enforcement officer for ROW. The ROW Improvement Plan is on
the Web – Andy Caroll has got this underway.
There is a
stile on land in split ownership adjacent to B3130 in Wraxall. The fence goes with the lower part of the
field. As the land either side of the
fence is NOT agricultural the stile must be replaced by a gate. Clerk to write to Mr Fowler, the owner, once
his address is ascertained.
MEETING
CLOSED 9.23PM
Dr. Amos
said that there is a Statutory Document but nothing is enforceable &
doesn’t have to be done.
MEETING
REOPENED 9.24PM.
a) MEETING
WITH TYNTESFIELD - Cllr. Sheppard spoke
regarding ROW through the estate. Rebecca Aubry-Fletcher is formulating a Green
Plan. There is a Green Route for Cycling
& plans for other means. Visitor
facilities are first on the list then FP’s. They are aware of B’way
requirements. Cllr. Sheppard has details
of Sustrans, Ramblers & B’way Assn.
Cllr. Sage asked if he knew when these things will be in place – 2009.
112
TYNTESFIELD
Ruth Gofton stated that she was not aware
of complaints re. PROW and will
pursue.
Visitor facilities require Planning Application and will be before B’ways
and
F/paths.
The Architects plans are a little over
budget. Business Plan during November so
the meeting with PC’s will have to be
postponed. Visitor figures for the year are
the best yet at 110,000. They are closed now but will be opening for 3
weekends
in December. There will be upstairs tours next year on 2
days per week but will
need to be booked. Cllr. Smith asked what the % was for users of
Public
Transport – 2% last year – figures not yet
done for this year. Voucher to use
in
the shop if proof of use of public
transport is given.
MEETING
CLOSED 9.35PM
Rural Renaissance have put forward a plan
to take the train to Backwell Station
and then use a free bike to
Tyntesfield. May be right to work with
PC &
Tyntesfield.
MEETING
REOPENED 9.37PM
113
CORRESPONDENCE
a) NORTH
SOMERSET COUNCIL LOCAL DEVELOPMENT FRAMEWORK –
Comments by
30.Nov. Core Strategy is ongoing so
comments can be made after the ‘deadline’.
The development may take some traffic off Failand Roads.
D/Cllr,
Cook said we should be saying ‘We don’t want houses rather than where should
they be put’. Long Ashton are holding a
meeting 14/11. It was felt that we should
see how that goes.
b) GRANTS
AVAILABLE FOR RURAL COMMUNITY TRANSPORT – Letter to be
passed to Wraxall Charities.
EXTRAS
c)
BRADLEY STOKE
FIRE TRAINING.- see 114g
d)
HEALTH &
WELLBEING STAKEHOLDER’S CONF. See 114h.
e)
BRISTOL URBAN
EXTENSION (see a) above).
f)
WEBSITE –
Letter from Webmaster saying that due to time constraints they
would be pleased if someone
would take this on.
g)
AMENDMENT TO
ADDRESS LIST – Delete D/Cllr Roberts Fax number.
114 MEETINGS
a)
COMMUNITY
ACTION – NS INFORMATION DAY 12.10.07.
Report by Cllr. Ambrose
b)
ALCA AGM
13.10.07
Report by Cllr. Delmas. There is a new President –
Mike Drew; Vice Chair – David Bell; Treasurer may be Chris Willmot, in
time. The ALCA levy will increase by
0.05p per elector.
c)
COMMUNITY
ACTION AGM 19.10.2007 – No report.
d)
DEVELOPMENT
CONTROL WORKSHOP 9.30am – 12.15pm Thursday 8 November, New Council Chamber,
Town Hall, WSM. – Good. Very useful.
e) CPRE
AVONSIDE AGM 24.11.07- Cllr. Ambrose will attend.
f)
AVON WILDLIFE TRUST AGM – Sunday 25 November QEH
Theatre, Jacobs Wells Road – No one available to attend.
g) SEMINAR FOR
CLLRS. & SENIOR MANAGEMENT on the legal ramifications and their
responsibilities under the new Regulatory Reform (Fire Safety) Order 2005.
Bradley Court Activity Centre, Bradley Stoke 9.30am to 11.30am 3 December 2007.
Followed by two separate Fire Training Sessions for all staff, first at 12
noon, second at 2pm £10 per person per session.
h) HEALTH
& WELLBEING STAKEHOLDER CONFERENCE
10AM TO 4PM
Thursday 31 January 2008.
115 FINANCE
a) BUDGET inc.
letter from Asst. Sec. PCC. The letter was ruled too late to be taken into
consideration in respect of the Budget as set.
Acceptance of the Budget was proposed by Cllr. Mrs Shaw, Seconded by
Cllr. Sage – Voting – All in favour.
b) STATEMENT
FROM CLERK FOR MINUTES – The Clerk reiterated the statement made last year that
–‘ She is happy to receive remuneration relating to 20 hours work per week even
if more hours are worked. She will not
make a claim for the use of her house as an office, heating and lighting for
the office, electricity for the computer, use of her personal Fax/Photocopying
machine nor for mileage. She will only
increase her salary by the national increase when this is advised to the Parish
Council by ALCA’.
It must be
noted that these costs could be claimed by subsequent Clerks
.
c) THE MANDATE IS NOW WITH NWB. Those still not having given their ID to NWB
should do so in order that they may sign on behalf of the PC.
d) ACCOUNTS
FOR PAYMENT – Approved.
Chq. No. Payee Details
|
1640 |
Peter Smith |
Half Yearly Grass Maintenance fee |
570.00 |
|
1641 |
Connaught |
Emptying Dog Bins August 2007 |
21.15 |
|
1642 |
NSC |
Caretaker fee PC Meeting Wraxall School |
18.00 |
|
1643 |
NSC |
Caretaker fee Parish Plan Wraxall School |
18.00 |
|
1644 |
Mazars |
Audit fee |
334.88 |
|
1645 |
Cllr. Ambrose |
Chairman’s allow. For 2007/8 underpaid |
15.00 |
|
1646 |
Cllr. King |
Vice Chair’s allow. For 2007/8
underpaid |
5.00 |
|
1647 |
Failand Vol. Drivers |
From reserves held since 2006/7 |
50.00 |
|
1648 |
Adroit Printers |
Circulars for Parish Plan |
310.00 |
|
1649 |
ERC Cobb |
Street Furniture Maintenance |
400.00 |
|
1650 |
ERC Cobb |
Disinfecting Bus Shelter at Grove |
10.00 |
|
1651 |
Doug. Macmillan |
PO Box for Parish Plan |
46.90 |
|
DD |
BT |
Line Rental |
40.48 |
|
1652 |
Failand Volunteer Drivers |
Replacement for 1647 |
-------- |
|
1653 |
John Keeling Maggs |
Architect – Cross Tree Site |
632.50 |
|
1654 |
Peterjohn Smyth |
Maps re. Parish Plan |
145.23 |
|
1655 |
Mrs F Shattock |
Reimburse |
93.95 |
|
1656 |
ERC Cobb |
Safety Reports – Mill. Green October |
40.00 |
|
SO |
Mrs F Shattock |
Salary October |
1043.91 |
|
1657 |
Connaught |
Emptying Dog Bins – September |
18.80 |
|
1658 |
Friendship Office |
Photo Copies |
0.90 |
Chairman stated that the Clerk needs to advise NSC that we have adopted the Code of Conduct. However, this was done when the Code was adopted.