MINUTES OF THE WRAXALL & FAILAND PARISH COUNCIL MEETING HELD 7.30PM

12 DECEMBER 2006 AT THE COMMUNITY ROOM, THE GROVE, WRAXALL.

PRESENT – Cllrs. Ambrose (Chairman), King (Vice Chairman), Mrs Shaw, Sheppard, Down, Sapsed, Delmas, Mrs Moon & Sykes.

IN ATTENDANCE – District Cllr. Cook & Clerk.

PUBLIC – 2 T-Mobile, Ruth Gofton National Trust, PC Adam Clarke 2707 + 1 PCSO.

APOLOGIES – District Cllr. Roberts, Cllr. Parsons & Sally Varley Liaison Officer.

DECLARATIONS OF INTEREST – Nil.

95 MINUTES – Declarations of Interest – Cllr. Sage’s name added re 87b,d.

87e should read Meeting Opened 9.13pm.

Re: Budget – Cllrs. Mrs Moon & Mrs Shaw are happy with the overall

figure but do not wish £500 to be spent on the Web Site.

The minutes were then signed.

96 ISSUES

a) THE MEETING WAS CLOSED AT 7.43PM to allow Gordon Symonds (Community Liaison) & Ian Mackintosh (Project Manager) to address the Council on behalf of

T-Mobile.

They stated that they were still at the stage of ‘choosing’ a site from 4 but favoured one at Ashton Hill Farm, Weston Road, Failand. This is actually just inside Long Ashton boundary and a long way from most of Long Ashton but very much in the view of residents on ‘The Triangle’ in Failand.

Cllr. Sykes mentioned the T-Mobile Planning Application 06/P/2746/F which we were told had been discussed at the PC meeting in Long Ashton. Mr Symonds & Mr Mackintosh stated that they knew nothing of this application.

MEETING REOPENED AT 8.20PM.

PC Adam Clarke 2707 then introduced the PCSO Mel Downton.

The police have a new crime system and he had taken the crime statistics from that.

During November there had been 4 offences –Theft, Distraction Burglary, Theft of Motor Vehicle & Smoking Cannabis.

He mentioned Local Action Team and said that John Hunter (Chairman) would arrange for a volunteer to come and address the Council if we so wished. D/Cllr Cook strongly advised us to have a LAT.

The Speed camera van had been in the lay-by below the school.

Cllr. Ambrose told PC Clarke that we had arranged for NSC to clear the undergrowth on the central reservation between the main B3130 and the lay-by at the bottom of Tower House Lane which was now much less likely to attract ‘dumping’ and other problems.

b) PARISH PLAN - Cllrs. Sheppard & Delmas were asked to liase on this.

c) CROSS TREE SITE – The report of the meeting in Exeter – attended by Mrs Sally Ambrose – was read to Councillors.

Cllr. Sapsed gave the background regarding quotations and tenders.

2003 – Architect approached. Cost estimated at £10,500.

2005 - 4 tenders were obtained from approved ‘conservation’ builders. These were wide ranging. from £32,946 to £10,000.

March 2006 – the two cheapest confirmed that their tenders were unchanged at £10,000 & £15,000.

November 2006 the cheapest, Quayles’ confirmed £10,150, using either of two stones, and that price will be held until April 2007.

The Grant obtained is £11,036. Funding will be 100% which incorporates inflation of 3.5% and contingency of £1,500.

RESOLUTION – To place the contract with Quayles. Unanimous.

The Archaeologist, Mr Broomhead, charges £75 per day. £750 allowance should be enough, unless he finds anything untoward. He is to be told not to proceed beyond £750 without coming back to us. Unanimous.

Cllrs. Ambrose, Sapsed and Mr AJ Tavener are to meet and agree a leaflet/brochure to keep the public informed of what is to take place. Work should start in April 2007.

d) CODE OF CONDUCT – There is a new Code of Conduct and Cllr. Ambrose advised that all should revisit this item to ascertain that they are complying with the new code.

e) CONTACTING NORTH SOMERSET PLANNERS – Cllr. Ambrose asked that all contact with NS should be through the Clerk so that ‘the Office’ had the full picture.

f)g) REGIONAL CRISIS CENTRE – The Planning Officer had been asked the rationale and

details of the proposals. The primary reason for the siting of the new facility is that they own the land. Secondly the location suits them. The vehicles will not be 'blue light' vehicles. They will be the size of skip lorries and will clip a module on the back. Training will be at Avonmouth but other that that they will not go out very often. This is a Central Government thing – they are ‘dotting’ them around the country. The P/A was considered at CAC on 7 Dec. with a recommendation for approval and was referred to Planning & Regulatory Committee which is on 7 January 2007.

Location discussed – Avonmouth or Port suggested. However, we are now being asked ‘if they can have it at the existing Fire Station on Clevedon Road, Nailsea’. Cllr. Mrs Moon felt that it would be better NOT in Avonmouth – a potential incident area.

Regarding the Crisis Centre being on the existing Fire Station site:-

Cllr. King doesn’t support . Cllrs. Mrs Moon & Mrs Shaw don’t object.

Cllr. Delmas felt that it should be nearer the Motorway.

Cllr. Sapsed agreed with Cllr. Mrs Moon, that it should be away from Avonmouth.

Cllr. Sheppard felt that the building should be as aesthetic as possible where it is.

Cllr. Down ‘No comment’.

Cllrs. Ambrose and King think it is the wrong place.

Comment:- There are differing views. There is no choice as to where it can go – so make it acceptable.

g) COUNCILLORS & ATTENDANCE – It was mentioned that some Councillors often miss the meetings and are also away at other times. Additionally Cllr. Sapsed stated that he wished to ‘stand down’ as soon as possible.

Cllr. Mrs Moon stated that she will be at 8 of the meetings in 2007.

97 PLANNING & ENVIRONMENT

a) APPLICATION 06/P/2569/TPO – Oak x 1- 30% crown reduction and crown clean for Gary Wright 15, Green Pastures Road, Wraxall.

RECOMMENDATION – Cllrs. spoke with the neighbour at No. 17, who is aware of Mr Wright’s intentions regarding an Oak tree. However, the tree identified on the Plan provided is not the tree Mr Wright discussed and wishes reduced. Also both trees appear to be on Public Open Land (NS presumably) and not the property of either Nos. 15 or 17. Ownership should be verified before any actions are undertaken. Councillors do not object to authorised reduction of the correct tree. No objection.

b) APPLICATION 06/P/2600/T2 – Maple x 1 Fell, Magnolia x 1 – balance crown FIVE DAY NOTICE. Letter received stating that Prior Approval will be required as the area is less than 5 hectares.

c) APPLICATION 06/P/2628/F – Erection of a rear conservatory for Mr & Mrs Ashby at 14 Vowles Close, Wraxall.

RECOMMENDATION - Approve

d) APPLICATION 06/P/2662/RM – Submission of Reserved Matters of Appearance and Landscaping for erection of 2 No. detached single storey dwellings persuant to Outline Planning Permission 06/P/0217/F relating to Plot 1 of the development.

RECOMMENDATION – Councillors pointed out that, whilst they had the plans for

Plot 1, some of the information details related to Plot 2.

They have no problem with the RM relating to Plot 1.

e) APPLICATION 06/P/2692/F – Erection of single storey rear extension for Mr A Clarke 71 Vowles Close, Wraxall.

RECOMMENDATION – No objection.

f) APPLICATION 06/P/2815/F – Erection of first floor front roof extension for Mr & Mrs Prince at Highlands, Clevedon Road, West Hill, Wraxall.

RECOMMENDATION – Approve

EXTRA ITEM

APPLICATION 06/P/2815/F – Remove flat roof from existing rear dormer and

replace with pitched tiled roof for Mr Green, 43 Clevedon Road, Failand.

RECOMMENDATION – No objections.

g) AIRPORT MASTER PLAN (Letter from Chair of Parish Council’s Airport Assn.)

Letter read to Councillors. Hilary Burn, Chair, PCAA is urging all Parish Councils to write to North Somerset Council asking them to extend the deadline for the consultation period. D/Cllr. Cook said that there has already been more consultation time allowed than usual. Cllrs. felt that the consultation period should be extended to the third week in January, in view of the Christmas period, and go before the full elected body of NS Council. It was mooted that newspaper space should be taken to ask for views

Cllr. King felt there should be a strong campaign against the Airport expansion.

h) TPO’s

i) Clerk reported on decisions made by North Somerset Council on Planning Applications previously considered by this Council.

98 HIGHWAYS & TRANSPORTATION

Cllr. Sheppard asked if the sign on the B3128 indicating Lower Failand, down Horse Race Lane, could be repaired. Advised that it had already been reported.

99 PROW

a) Rights of Way Improvement Plan. Consultation until 29 Dec. 2006.

This has been read by Cllr. Sykes who has filled in the consultation form. D/Cllrs. Cook recommended reading the Improvement Plan. Taken by Cllr. Down who will read it and make comments prior to the form being sent by 29^th December.

100 TYNTESFIELD

a) Quarterly report by Ruth Gofton. There had been 102,000 visitors during the season. The shop was open last weekend and will be open this coming weekend for gifts and Christmas Trees. 15 or 16 wax fungi have been filmed for ‘Nature in Britain’. Tyntesfield will also feature in ‘Dracula’ over Christmas. They are having talks with NSC and Bristol Buses re ‘stops’. Planning permission will shortly be applied for to extend for 3 years. There is to be a public consultation in February and an exhibition on 26 Feb. in Nailsea seeking the public’s views.

101 CORRESPONDENCE

a) Letter from Louise Grover re: Manor Farm appeal decision. Also reply, to our letter, received from Liam Fox stating that he will be writing to NS to question the decision.

b) A Christmas card has been received from Nailsea Town Council and an e-mail greeting from Graham Turner.

102 MEETINGS

a) North Somerset Partnership Event – Improving our Communities. Cllr. Ambrose reported interesting and varied speakers. There was about 150 people attending. 39% were from NSC with 62% from other bodies supported by the Government. Cllr. Ambrose queried if it was necessary.

b) Parish Plan – Chipping Sodbury. Cllr. Ambrose, attended with the clerk, a well run session which covered all the points of a Parish Plan.

There are to be further sessions on specific areas relating to the plan.

c) Housing Strategy event. The main point coming from this event was regarding homelessness which can be caused by the LA evicting defaulting families. Also partnership break-ups which means that 2 houses are needed where one was sufficient before. .

d) Parish Plan networking. Cllr. Delmas reported on this event which took reps. from councils considering Parish Plans round to 3 other councils which have already completed plans. They recommend undertaking a good survey, tailored to the Parish, which should not be sent out by e-mail. All three parishes felt that the Plan was good and pulled the community together.

e) Development Control Workshop. Cllr. Sykes reported that this workshop had talked about many topics – 106 agreement changes, tree/hedgerow protection rules, amendments to plans after granting, development control update, Green Belt policy, Appeals procedure, sustainable development, H7 policy – we would be able to say ‘No jobs so no development’.

f) Meeting with Richard Kent. Real evidence is needed before we can ‘point the finger’ at anyone. D/Cllr Cook needs to know if this comes about.

g) Joint Transport Forum. Cllr. Ambrose reported that at this meeting the Government of the South West felt that they had been good to meet their targets, however, it seemed that this had been achieved to the detriment of the travelling public.

Above average speeds had been recorded on the B3130.

MEETINGS TO COME

Since the Agenda was compiled a letter had been received setting out more meetings regarding the Parish Plan than originally mentioned at h,i & j. Cllrs. Sheppard & Delmas asked for a copy of the revised dates

103 FINANCE

a) BUDGET – Formally approved – also see Item 95.

b) The Clerk stated that she is happy to receive remuneration relating to 20 hours work per week even if more hours are worked. She will not make a claim for the use of her house as an office, heating and lighting for the office, electricity for the computer, use of her personal Fax/photocopying machine nor for mileage. She will only increase her salary by the national increase when this is advised to the Parish Council by ALCA.

It must be noted that these costs could be incurred by subsequent Clerks.

c) ACCOUNTS APPROVED.

Chq. No. Payee Details Amount

1520	Cancelled
1521	Sita	Emptying Dog Bins – Sept.	20.09
1522	Failand Village Hall	Hire of Committee Room 2007	60.00
1523	Cllr. Sykes	Expenses	27.00
1524	North Somerset Council	Towards 1/3 Co-ordinator NHW	50.00
1525	Artwork Solutions	2 Banners advertising PC meet.	23.50
1526	ALCA	4 x Planning Training Course	80.00
S/O	Mrs F Shattock	Salary – November	1043.91
1527	Cllr. Ambrose	Travelling Expenses –Nov.	155.22
1528	Mrs F Shattock	Re-imburse – Broadband 18.99 Push Pins (Notice Boards 4.95 Fax Films (2) 33.29 Talk Talk phone bill 11.61	68.84

104 CHAIRMAN’S URGENT ITEMS

a) Appeal re: Change of Use and conversion of barn to offices at Weston Hill Farm, Weston Road, Failand for Mr R G Jones.

Cllr. Sykes has drafted a reply to the Inspectorate which must be with them by 19 December. He also asked that the letter ask that we be fully informed of any site visits or matters arising and to be advised of the outcome.